Who are we?
Parallax Profiling Limited is a behavioural profiling software company, registered in England under company number 07589603 and with our registered office located at 3 Railway Court, Ten Pound Walk, Doncaster. DN4 5FB.
What does this policy cover?
At Parallax, we take your personal data seriously. This policy outlines:
(a) the types of personal data that we collect about you
(b) how and why we collect and use your personal data
(c) how long we keep your personal data for
(d) when, why and with who we will share your personal data;
(e) the legal basis we have for using your personal data;
(f) the effect of refusing to provide the personal data requested;
(g) the different rights and choices you have when it comes to your personal data; and
(h) how we may contact you and how you can contact us.
What personal data do we collect about you?
We collect any information that is required in order to send you the behavioural testing or to set up a corporate account the send out testing (such as name and email address), that you divulge during the behaviour testing and any contextual information that we may need (e.g. the company you work for). If you provide us with any sensitive data, e.g. regarding health, we will only process this with your permission.
Where do we collect personal data about you from?
The different sources we may collect data about you includes:
• From you – this is normally directly provided by you.
• From a third party – this could be information provided by current or future employers, or any other third party who is using our testing such as recruitment companies or job boards.
How and why we use your personal data?
We could use your personal data for a number of reasons. As someone setting up a corporate account, we will need to communicate with you regarding the account, any completed tests, etc. As someone filling out a profile, we will use your data to send you the testing and the final profile will be sent to the relevant party e.g. you, a potential employer, a recruitment company, etc.
How long do we keep your personal data for?
We keep your information in accordance as follows:
Candidate/delegate data: 6 years from the last contact.
Client contact details: 6 years from either the last use of our services/the last contact (whichever is the most recent).
Who do we share your personal data with?
As someone filling out a profile, your personal data may be shared with you, a current/potential employer, a recruiter or any other 3rd party who has instructed us.
What legal basis do we have for using your information?
For people filling out a profile or as a contact for a corporate account, we are required to process data in order to provide our services to you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If the required data isn’t provided or you withdraw your consent, we may be unable to fulfil projects for both clients of Parallax, and those completing the testing.
Do we make automated decisions concerning you?
Do we transfer your data outside the EEA?
We may share your information with current/future employers, recruiters, etc. who are outside the EEA, but this is only likely to happen with your knowledge or consent.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed – You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this policy.
The right to rectification – You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure – This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing – You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability – You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
The right to object to processing – You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint – You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent – If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but we may charge a reasonable fee to cover the administrative costs of providing the information for:
• baseless or excessive/repeated requests, or
• further copies of the same information
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request, but if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by email or via the phone number you provide us with.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us via info@Parallaxprofiling.com.